Remote Online Notary in Florida: How It Works and What You Need

Quick answer: Remote online notarization (RON) lets you sign and notarize documents on a live, recorded video session with a commissioned notary, without meeting in person. With South Beach Apostille Translation & Notary, you upload your document, verify your identity with a photo ID and a selfie check, sign digitally during the session, and receive the notarized file by email. Most sessions are completed the same day. It's available to clients anywhere in the United States or overseas, and an apostille can be added if your document is going abroad.

Whether you're closing on a property from another state, signing a power of attorney from overseas, or simply can't take time off for an appointment, remote online notarization saves the trip. Here's how it works.

What is remote online notarization?

Remote online notarization is a notarization performed over a live audio-video session instead of face to face. Florida allows notaries to perform notarizations online through approved technology with identity verification and session recording.

We use Pactima, a secure platform that includes ID verification, video recording, and a full audit trail for every session.

How it works, step by step

1. Upload your document by email or through our secure portal.
2. Verify your identity by uploading a valid photo ID and completing a quick selfie check.
3. Join your video session with our notary. The session is recorded and fully logged.
4. Sign digitally during the session and receive the notarized file by email.
5. Add an apostille if you need one. If your document will be used internationally, we can process the apostille from the same session.

What you need

• A valid government photo ID
• A device with a camera and microphone and a stable internet connection
• Your document, ready to share on screen
• A witness, if your document requires one. We can arrange a witness when needed.

Which documents can be notarized online?

If you can present it on screen, we can usually notarize it. Common documents include:

• Real estate: closing, loan, and refinancing documents, deeds, seller affidavits, and real estate powers of attorney
• Estate planning: wills, trust agreements, and powers of attorney
• Affidavits: general, identity, and financial affidavits, and sworn statements for legal or immigration use
• Business: partnership agreements, corporate resolutions, and contracts
• Travel consent letters for minors traveling with one parent or a guardian
• Vehicle release authorizations for impounded or transferred vehicles
• Legal and court forms, including time-sensitive and attorney-prepared documents

Some receiving agencies or countries have their own rules about online notarization. If you're not sure, send us the document type, the issuing state, and where it will be used, and we'll confirm the right process. Not sure which type of notarization you need? Read A Simple Guide to the 3 Main Types of Notarization in Florida or Jurat vs. Acknowledgment.

Who uses remote online notary services?

• Out-of-state and overseas clients who need a Florida document signed
• Buyers, sellers, and investors closing real estate remotely
• Families handling powers of attorney, wills, or travel consent letters
• Businesses that need contracts or resolutions signed quickly
• Busy professionals who can't fit an office visit into their day

Online or in person?

Remote online notarization is fast and convenient, but some situations still call for an in-person signing, such as a client who isn't comfortable with technology or a signing at a hospital. We also offer mobile notary service and appointments at our Miami Beach office.

Frequently asked questions

How fast is remote online notarization?

Most sessions are completed the same day, and many within hours.

Is an online notarization valid?

Yes. Our sessions run on Pactima, with ID verification, video recording, and an audit trail, in compliance with Florida law. The receiving party decides what it accepts, so check with them if you're unsure.

Can I use your online notary if I'm outside Florida or outside the U.S.?

Yes. We serve clients anywhere in the United States and overseas.

Can I get an apostille on a document notarized online?

Yes. If your document is going abroad, we can process the apostille from the same session. Learn more in How to Get an Apostille in Miami.

Do I need a witness?

Only if your document requires one. We can arrange a witness for you.

How much does it cost?

Request a quote or call (786) 970-0450.

Need a document notarized today?

Start your online notarization · See our remote online notary service · Call (786) 970-0450

South Beach Apostille, Translation & Notary is a private service provider and is not affiliated with, endorsed by, or an agent of any government agency.

Related: 15 Common Documents That Need Notarization in Florida · Apostille vs. Notarization